If I asked you where your digital photos are, what would you say?

My guess is that you would probably say your smartphone and maybe even the cloud, oh and your computer, Facebook, Instagram. Then, just as you think you’ve named all possible places, it dawns on you that you have a few flash drives and photos in a box somewhere.

Sound familiar?

Yeah, I’ve been there too. Today, we’re gonna look at exactly How to manage your photos like a pro.

Step 1: Download all photos to one central location.

For safekeeping of digital photos, you have three options: an external drive, an online photo service, and good old prints. Here’s what you need to know about each one to organise your photos into one location

Hard Drives:
Very Useful but can get expensive and you need to remember to back up

Online Photo Services:

Prime Photos & Google Photos remain my favourite. Extremely useful for backing up and sharing with the family.

Google self sorts for you. While Amazon’s photo storing and organization feature isn’t as comprehensive as Google’s — and its unlimited photo storage is only available for Amazon Prime members — the service has a few things going for it. First of all, users have multiple upload options available to them: through the Amazon site, with the Desktop app and with the mobile app.


While it remains the safest option, it’s also the most space consuming, if you just print them. So here’s creative ways to use your photos.

Pro Tip: Now that you have organised all your photos into one place. BACK THEM UP!

Step 2: EDIT.

Noone needs 42 pics of Jack jumping. You just need the best one. Now don’t get me wrong. I love having loads of photos and I do keep some of my not so ‘photographic’ ones if they hold special meaning to me. You just need to ask yourself – why do I want this photo? If you can genuinely answer it. Then keep it. Some people get so held up with which one’s the sharpest, cleanest. Rather than which one evokes an emotion with me, helps me remember that time. I personally, prefer to rank my photos in Lightroom, using the star rating, pick and reject.

For me phone. I’m a fan of Zyl it’s all about managing duplicates.

Price: Free for Android and iOS

Step 3: Make folders and name your files.

Unfortunately, many cameras produce images with weird filenames like “DSC1005.JPG” that do not make any sense. I highly recommend to rename all of your images to make it easier for you to manage your photos by searching for the file names in the future. Again, you can do this in many different ways, but I will show you the easiest method.
I personally like to organise my photos by date.

Try something like this:

YYYY-MM-DD-Theme-Location-Description of what’s in the image, or a combination of these factors.

(I prefer to use the year first, then month, then day; because if your files are somehow mixed up in one folder, it will be easier to differentiate them by year, then month then day. If you start with a month, it will all get mixed up, because the months are repeated every year)

The other thing to do to make life easier when organising your photos, is to tag your photos with keywords.

Step 4: How to batch change your photo files names.

Horrified by the thought of having to change thousands of file names.

Here’s a quick start guide:
How to batch rename files for Windows

How to batch rename files for Mac

Step 5: Set a reminder on your phone to do regular backups and clean outs.

Most of all, work out a system to manage your photos that works for you.

So how do you use your photos?
Here’s my 22 creative ways to use your photos.